Setting up your calendar feed in LASSO is a straightforward process that can help you stay organized and ensure that your schedule is always up to date.
Navigate to Company Settings
Click on the Administration tab located at the top of your LASSO site. Select Company Settings, then choose the "Calendar Feeds" tab.
Each feed is enabled for your whole account with a single toggle on this tab - there's no per-person setup. Once a feed is enabled, anyone on your team can copy its link and subscribe.
How to Add a Feed to Your Calendar
LASSO has several calendar feeds for the different roles within your organization. To add a feed to your external calendar:
Copy the ICS Link:
Next to each enabled feed you will see an ICS (Internet Calendar Subscription) link. This link is what syncs your LASSO calendar with your preferred calendar app.
Click on the link to copy it to your clipboard.
Paste the ICS Link into Your Calendar App:
Open the calendar app you use (e.g., Google Calendar, Outlook, Apple Calendar).
Find the option to add a calendar feed or subscribe to a calendar.
Paste the ICS link into the designated field and follow the app's instructions to complete the setup.
⚠️ Keep your feed links private. Anyone with the link can view the calendar's contents - no LASSO login required. Treat each link like a password and only share it with people who should see that schedule.
What's in Each Calendar Feed
Events
Events that have scheduled crew, with one calendar entry per event. Canceled and archived events are excluded.
Events - Admin (incl. no-crew & milestones)
The full picture of your event schedule - every published event appears, even events with no crew assigned yet. Each event shows up as:
An all-day hold spanning the event's dates. The hold is marked "Free," so it won't block your availability, and its description includes the venue name and address (with a clickable Google Maps link) plus the event's Project Manager, Account Manager, and Labor Coordinator.
Timed blocks for each milestone set on the event: Prep, Load-In, Load-Out, Gear Leave, Gear Return, Rehearsal, and Show. Only milestones with a date entered will appear, and milestones without an end time show as 30-minute blocks.
Every calendar entry links directly to the event's detail page in LASSO, so you can jump from your calendar straight to the event. Times display in whatever time zone your calendar app is set to.
Events - Admin (venue-local times on calendar)
Identical to the feed above, with one difference: milestone times are pinned to the venue's local time for every subscriber. If load-in is at 8 AM at the venue, it shows as 8 AM on everyone's calendar - no matter what time zone they're in. This version is a great fit for ops teams coordinating on-site schedules across regions.
These are two separate feeds, so you can enable either one - or both.
Gear - Admin (gear out/return & load milestones)
Built for Inventory customers who want gear movement on the calendar. Each event shows up as:
An all-day hold for the event, linking to the event in LASSO.
Timed Gear Out and Gear Return blocks pulled from your Inventory data.
Timed Prep, Load-In, and Load-Out blocks for the event. These are the only production milestones in this feed - Show, Rehearsal, and Gear Leave are intentionally left out to keep the gear calendar focused. If you want those, subscribe to one of the Events - Admin feeds as well.
Events without gear assigned still appear with their Prep, Load-In, and Load-Out milestones.
Shipments
Designed for logistics and warehouse coordinators who want trucks in and out on their calendar without all the event detail. Each shipment shows up as:
An all-day hold spanning the shipment's departure through its arrival, marked "Free." Open the hold to see everything about the shipment: name, destination address, departure and arrival summary, notes, and a link to the related order(s) in LASSO.
Separate timed Departure and Arrival blocks (about 30 minutes each), so cross-country shipments don't stretch into one unwieldy multi-day block.
Shipment status is intentionally not shown. Status can change several times a day, but calendar apps only refresh subscribed feeds periodically - so any status on the calendar would quickly be out of date. Check the order in LASSO for live status.
Good to Know - All Feeds
What never appears: canceled, archived, and unpublished (draft) events are excluded from every feed, and draft or deleted shipments are excluded from the Shipments feed.
Date range: feeds cover roughly 90 days in the past through 20 months in the future. Older or farther-out items won't appear.
All-day holds won't block your time: holds are marked "Free," so they won't affect your availability for meeting invites.
Edits flow through automatically: when an event, milestone, or shipment changes in LASSO, your calendar picks it up the next time your calendar app refreshes the feed.
Sync Frequency
How quickly changes appear on your calendar is controlled by your calendar app, not by LASSO - each app decides how often it refreshes subscribed feeds:
Google Calendar typically refreshes subscribed feeds every 12-24 hours.
Apple Calendar and Outlook typically refresh anywhere from every 15 minutes to every few hours, depending on your settings.
If a recent change hasn't appeared yet, it's almost always waiting on your calendar app's next refresh. Unfortunately, there's no way for LASSO to force a faster refresh - that timing is set by the calendar provider.
Crew Members can also sync their own personal calendar via the LASSO Mobile App.
Subscribing to LASSO Events
LASSO supports synchronizing event information with calendar applications like Google Calendar, Apple Calendar, and Outlook for administrators. The specifics vary slightly depending on which calendar application you use; the key is the need to subscribe to the LASSO calendar feed.
Once calendar feeds are enabled for your organization, the 'Calendar Feeds' tab will appear on the Administration > Company Settings screen:
On this screen you will see a list of available calendar feeds. Next to each enabled feed you will see a Copy button:
Right-click the Copy button and select Copy Link Address. That can be pasted into your web-based or desktop calendar app.
Google Calendar
In Google Calendar, for example, you would go to Settings and then select Add Calendar. Select the From URL option, paste the link, and click Add Calendar.
You can then adjust your calendar preferences from there.
Apple Calendar
In Apple Calendar, go to File > New Calendar Subscription, paste in the link and click Subscribe:
You can then adjust your calendar preferences on the next screen:
Microsoft Outlook
The method for adding a calendar subscription in Microsoft Outlook varies depending on the version you are using. Please review the Help documentation for the specific version of Outlook you are using.
In Outlook 2016, go to File > Account Settings > Account Settings.
Select the Internet Calendars tab and click New:
Paste the URL you copied from LASSO and click Add:
In the Folder Name box, type the name as you want it to appear in Outlook and click OK.
Outlook.com has a different approach. Go to the Add Calendar menu and select From internet:
In the Link to the calendar box, type or copy and paste the calendar URL. In the Calendar name box, enter a name for the linked calendar. Select Save.
By following these steps, you can easily integrate your LASSO calendar with your preferred calendar app, ensuring that you and your team are always on the same page. If you have any questions or need further assistance, feel free to reach out to our support team.