Introduction
LASSO's scheduling and timekeeping systems provide a powerful tool to help you manage your workforce efficiently. One of the key features is the Labor Scheduled vs. Actual Hours report. This report helps you understand the difference between the hours you initially scheduled and the hours your staff actually worked. This information is crucial for accurate invoicing and better future scheduling.
Why It's Important
There is often a discrepancy between scheduled shifts and actual hours worked. This can be due to various factors such as overtime, early departures, or additional shifts. Knowing the actual hours worked is essential for:
Accurate Invoicing: Ensuring you bill your clients for the correct number of hours.
Efficient Scheduling: Improving future scheduling to better match actual work hours.
How to Use the Report
The Labor Scheduled vs. Actual Hours report is highly customizable and can be filtered by several criteria to provide the data you need. Here are the key filters:
Event Name: Specify the event for which you want to see the data.
Division: Filter by the division or department.
Position Name: Select the specific position or role.
Shift Type: Choose the type of shift (e.g., regular, overtime).
Shift Date: Select the date of the shift.
Labor Coordinator: Filter by the person responsible for scheduling.
Roster Position Approved By: Identify who approved the individual to the roster.
Roll Groups: Group employees by their roles or departments.
Crew Classifications: Categorize employees by their job classifications.
Punch In/Out Dates: View the actual dates and times when employees clocked in and out.
Key Metrics
The report provides aggregated information that helps you quickly understand the overall performance:
Actual Hours Above and Below Schedule: Shows how many hours were worked beyond or below the scheduled hours.
Net Differences: The net difference between scheduled and actual hours.
Total Overtime and Actuals: Breakdown of overtime and actual hours worked.
Double Time and Gifted Hours: Details on double time and any additional hours granted.
Detailed Data
Scrolling through the report, you can see a detailed breakdown of each employee's scheduled and actual hours:
Scheduled Hours: The number of hours initially planned for each employee.
Time Card Hours: The actual hours recorded through the timekeeping system.
Difference: The variance between scheduled and actual hours.
Benefits
Using this report can help you:
Improve Scheduling Accuracy: By analyzing the differences, you can adjust future schedules to better match actual work hours.
Quick and Accurate Invoicing: Ensure you bill your clients for the exact hours worked, avoiding overcharges or undercharges.
The Labor Scheduled vs. Actual Hours report is a valuable tool for managing your workforce and ensuring accurate billing.