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How to Use Schedule+

Learn how to use the Schedule+ Spoke in LASSO to make it easy for you to build out your labor schedule.

Welcome to the Schedule+ guide! This powerful tool helps you define positions needed for an event, organize them into groups, manage internal and crew-facing notes, customize rates, and build out your labor schedule. Let's walk through each step of the process.

Step 1: Add a New Group

  1. Navigate to the Schedule+ Spoke: Open the Schedule+ section in your LASSO dashboard.

  2. Add a New Group: Click on the "Add Group" button.

  3. Name the Group: Give your group a descriptive name (e.g., "Security Team").

  4. Save the Group: Click the "Save" button to create the group.

Step 2: Add Positions to the Group

  1. Input a quantity for positions: Decide how many positions you need for the event.

  2. Add Positions: Click on the blue plus sign.

    1. Clicking the LASSO Logo will add a position to be filled by the LASSO Marketplace via a labor request.

  3. Search or Type Position Names: Use the drop-down menu to search for positions or type the name of the position.

  4. Save Positions: Click the green check mark on each position row to save it to the group. The quantity column will turn red to indicate that the position has been saved.

Positions can also be added in and saved in bulk using the icon that looks like a person with a hard hat.

Choose the positions, quantity, and order to add positions in bulk:

Step 3: Add Notes

  1. Internal Notes (Position Label): Use the "Position Label" column to add internal notes for LASSO users who are building the events.

  2. Crew-Facing Notes: Use the "Notes" column to add information for the crew who will receive the opportunity or be added to the roster.

  3. Quote Description: a description that will appear on the quote.

Step 3.5: Add optional Quote details

Quoting Customers can enter a "Quote Display Name" and "Quote Description" which will only display on the quote. This allows you to display a client-friendly position name for technical positions.

Step 4: Customize Bill and Pay Rates

  1. Bill Rate: the rate that will be billed to your customer. Crew will not see this rate.

  2. Pay Rate: the rate that crew will be paid.

Select from an hourly, daily, weekly, or event rate.

Sending Crew Invitations for Open Positions allows you to choose one of three rate options.

  • Ask Crew to Submit their Rate: The crew member will submit their desired rate when applying for the shift.

  • Use Crew Member Rate: The rate that is listed on the Crew Member's Crew Profile under the "Positions" tab will be used for the shift(s).

  • Publish Rate with Opportunity: Define the rate that will be sent at the time of publishing the open Opportunity Invites.

Step 5: Build the Labor Schedule

  1. Minimize the Position Group Section: Click the gray triangle to minimize the position group section and focus on the labor schedule.

  2. Duplicate Position: Duplicate a position to save time.

  3. Duplicate, Remove, or Collapse Groups: Use the "More Actions" button under the gray triangle to duplicate, remove, or collapse groups.

  4. Add Start and End Times: You can add start and end times individually for each position.

  5. Bulk Edit Shifts:

    1. Single Day Bulk Edit: Click the checkbox next to the day to bulk edit the same start and end time for every position for that day.

    2. Multiple Days Bulk Edit: Hold "Command" (Mac) or "Shift" (PC) to select multiple cells, then click the "Bulk Edit Shifts" button. Enter the start and end times, and click "Save" to apply the changes to all selected cells.

Step 6: Customize the Shift type

  1. Click the down arrow in the shift hours to select a shift type

    1. Shift: A "normal" shift, the default setting

    2. All Day: indicate that the shift is all day. Settings for "All Day" shifts can be found in company settings.

    3. Dark Days: treated like a true theatrical dark day where the crew member CANNOT be schedule on any other event or shift for that day.

    4. Travel: indicate that that day will be a travel day

    5. Break: Add a break to the shift

      1. Select "Meal Penalty", "15 min break" or "1 hour walkaway"

    6. Remove Shift: remove a shift

Bulk Add or Update shifts

Bulk adding or updating shifts allows you to build out a schedule quickly.

Select the check box next to the date in a group to update the shifts for an entire group on the same day(s):

...or the check box at start of a specific position line to update the shift time for every day of the event:

These can be used across multiple groups and positions.

Once the position(s)/day(s) have been selected, click the purple pencil iconto enter the shift times or shift type.

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Shift types include:

  • All Day Shift: does not show start/end times to crew. The length of the All Day shift can be defined in the Company Settings.

  • Dark Day: a day not being worked. Crew with a dark day on their schedule cannot be scheduled for ANY shift on ANY event on that dark day.

    • Tip: Dark Days are helpful for travel events where folks may still be out of town despite not working on site. This prevents them from being staffed on other events.

  • Travel: travel shift length and rate can be defined in Company Settings.

    • Only available to customer using LASSO Travel

  • Break: a defined break which can be configured in Company Settings.

  • Remove Shift: removes the selected shifts and clears those days/shifts.

Other Schedule Shift Actions

Click the three dots to the right of the position group, before the schedule entries. This menu presents other options for managing Labor groups.

  • Position History: get the edit history for the specific position, including if start/end times were changed, if the position is open or closed for bidding, and what order in the group the position is.

  • Crew this Position: The same crewing functionality that is on the Crewing page can also be accomplished here on the Schedule.

  • Add Shift to this position: add a secondary shift block to a position. This allows you to add travel shifts on the same day as work shifts, or add a specific breaks.

  • Duplicate Position: duplicate the position within the same group, and copy any shifts, notes, or labels.

  • Duplicate Position to Group: duplicate the position to another group, along with any shifts, notes, or labels.

  • Remove Position: Remove the position from the group.

    • Note: if a position is crewed, the crew member must be removed from the assigned position before it can be deleted from the event.

Schedule Shifts Outside of your Event Dates

The Event Dates that you set as the range of dates doesn't limit your ability to schedule shifts outside of those dates. Use the date selector at the top of the Schedule+ page to expand the dates visible.

Once you've added shifts outside of your date range, the Schedule+ page will always show you the full range of dates with scheduled shifts.

For this event, my Event dates are June 16th-June 20th. I plan to schedule Prep labor before the 16th, and De-prep labor after the 20th. Once I've added shifts to dates outside of June 16th-20th, the calendar selector will also show a red warning icon that indicates there are other shifts to view.

To remove pre- or post-event shifts, simply delete the shift times from the schedule.

Here's a quick video to walk you through the process of scheduling shifts outside your selected event dates.

Scheduling when you don't have a Schedule - Using the Express Labor Estimation

The Express Labor Estimation page lets you put labor on a quote before the detailed schedule exists: instead of entering individual start and end times for every position, you enter a bulk number of hours and LASSO calculates the totals. It also includes the Roster by Day view, a day-by-day look at your scheduled crew and their shifts.

Estimating Labor with Bulk Hours

Express Labor Estimation lives in the Schedule+ section of your event. Rather than building shifts, you enter a total number of hours per labor type — Regular, Overtime, Double Time, Triple Time, or Quadruple Time — set your billing and technician rates, and LASSO calculates your totals and margins as you go. You can add positions directly from this page, and they carry over into your actual schedule when you're ready to build it out.

For the full walkthrough of bulk-hours estimating — including rates, margins, and quote descriptions — see Express Labor Quoting.

Updating Rates

Once crew members have been approved and confirmed on a roster, their rate is locked in. The understanding here is that you have asked your crew member to work shift(s) at a specific rate, and they have agreed to that. However, we know that rates need to change!

IMPORTANT: Once on the roster, changing a crew member's rate from their crew profile or the Schedule+ page WILL NOT carry over to any position already confirmed on a Roster.

The rate MUST be changed on the ROSTER in addition to the Schedule page!

To update a crew member's rate after they are already on a roster, head to the roster for that event. Click the Pay Rate for the individual you would like to change.

In the pop up, update the rate to the new rate.

We hope this guide helps you make the most of Schedule+!

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