Repair tasks now support cost tracking for both internal and external expenses, including the ability to link purchase orders directly to repair tasks.
You can assign internal costs to repair tasks in two categories:
Labor costs: Track internal labor expenses
Parts costs: Record parts used from existing inventory
Simply enter the cost values in the designated fields, and the system will calculate the total internal cost.
For repairs requiring parts or services from vendors, you can attach purchase orders to repair tasks. This is particularly useful when you need to order parts specifically for a repair.
To create a purchase order for repair-related expenses:
Create a long-term sub-rental (no equipment needs to be added)
Select the vendor
Choose expected delivery dates
Select the warehouse (this won't impact availability since no equipment is being transferred)
Set shipping options
Adding Repair Costs to Purchase Orders
In the Additional Costs section:
Add a line item for the repair expense
Select a charge type (we recommend creating a specific charge type with an appropriate general ledger code)
Enable the "Link Repair Task" toggle (hidden by default to keep the interface clean for non-repair POs)
Search for and select the relevant repair task
Enter the cost amount
Multiple Repair Tasks
The system supports flexible repair cost allocation:
Attach multiple line items to a single repair task
Link a single purchase order to multiple repair tasks
Add different cost types (e.g., parts and shipping) to the same repair task
Cost Visibility
The repair task view displays:
Total internal costs (labor + parts)
Total external costs from linked purchase orders
Grand total of all repair costs
Clickable purchase order numbers for easy access to detailed PO information