Managing payees in LASSO is a straightforward process that allows you to pay individuals who may or may not be part of your crew. Whether you're dealing with employees, W-2 workers, or contractors (1099), the payee dashboard under the Payroll section is where you'll handle all the necessary tasks.
Adding Payees
From the Crew List:
If the person you want to pay is already in your crew list, you can easily add them as a payee.
Navigate to the payee dashboard and click the "Import from Crew" button.
Select the individual's name from the list, and LASSO will pre-populate their information based on their crew profile.
Manually:
If the person is not in your crew list, you can add them directly.
Click the "Add Payee" button and input as much information as you have.
If you lack certain details, you can initiate an onboarding email to the payee, which will allow them to fill in the missing information.
Onboarding Payees
Initiate Onboarding:
After adding a payee, you can initiate an onboarding email.
This email is a template that you can customize before sending.
The email will include a link for the payee to update their information, including W-4s, direct deposit details, and other necessary forms.
Required Information:
Start Date: You must enter the start date for the payee.
Workplace: Choose the appropriate workplace from the preset options.
Address Validation:
When you save and continue, LASSO will validate the address to ensure accuracy.
Payee Profile
Once a payee is added, you can manage their profile through several tabs:
Basic Information:
This tab contains the essential details you just entered or the payee provided.
Earning Rate:
For salaried employees, input their salary in this tab.
LASSO assumes salaried employees are recurring and divides their annual salary by the number of pay periods in a year.
Benefits:
If the payee is eligible for benefits, you can add and manage their contributions here.
Post-Tax Deductions:
Add any post-tax deductions, such as child support garnishments.
LASSO will handle the remittance of child support payments to the appropriate agency, but other post-tax deductions must be managed externally.
Pay Stubs:
View and manage pay stubs for the payee.
Useful for troubleshooting any questions or issues they may have.
Tax Documents:
Access and manage tax documents, including W-4s and state-specific tax forms.
Internal Documents:
Upload sensitive documents that the payee should not have access to, such as internal records or confidential information.
Payee Status
Blocking Status:
A payee in blocking status cannot be paid until you provide the required information: start date, address, and date of birth.
Once these details are entered, the payee's status will change.
Needs Attention Status:
Payees in this status can be paid, but they may be treated differently.
For example, you can pay them without their social security number, but you will need it at the end of the year to issue their W-2.
If you don't have their bank account information, you can still pay them using alternative methods like Venmo, Zelle, or a manual check.
By following these steps, you can efficiently manage your payees in LASSO, ensuring that all necessary information is accurate and up-to-date. This will help streamline your payroll process and maintain compliance with tax and legal requirements.