Whether you're subrenting gear or buying it, it's a setting on each line — so one Purchase Order to one vendor can cover both.
Set the Type on a Line
Every line has a Type:
Subrental: you're borrowing it and sending it back.
Equipment Purchase: you're buying it and keeping it.
Change the Type on any line. If you're short three mixers and decide you'd rather own one of them than rent it for the third time this year, switch that line to Equipment Purchase and leave the rest as subrentals.
Next to Type, Stock says which stock the line counts toward: Rental or Sale. Received gear lands in that stock. Set the Type and Stock before you start receiving. Once a line has received gear, they can't be changed.
What Each Type Does to Your Availability
A subrental raises your availability for the dates on the Purchase Order, then lowers it again when the gear goes out of service. You've got it for a while, then you don't.
An equipment purchase raises your availability and leaves it there. You own it now.
What You Can and Can't Do
Your stock | Subrent | Purchase |
Rental stock | Yes | Yes |
Sale stock | No | Yes |
You can't subrent sale stock — there's nothing to give back. Products that are sale only default to Equipment Purchase and can't be switched.
GL Codes
LASSO fills in each line's GL Code from the product. Subrental lines use the product's Sub-Rental Expense GL Code, and equipment purchases use its rental or sale Purchase GL Code to match the line's Stock. You can pick a different code on any line. If you change a line's Type or Stock afterward, LASSO switches the GL Code back to the product's default, so reapply your change. If the product doesn't have a code set, the line's GL Code stays blank.
Because Type and GL code both live on the line, a single Purchase Order can carry gear for a show alongside gear you're buying for the shelf, each with its own GL code. When you send it to accounting, LASSO totals the Purchase Order by each line's GL code.
